Terms of Use

1. Acceptance of these terms

CanvasCircle ("we," "us," "our") provides an online platform at canvascircle.art that lets users post listings, including artworks offered for sale and "In Search Of" (ISO) requests from buyers looking to acquire specific pieces, and lets others browse those listings ("the Service"). By creating an account, signing in, posting a listing, or browsing the Service, you agree to these Terms of Use ("Terms"). If you don't agree, don't use the Service.

These Terms form a binding contract between you and CanvasCircle. They apply together with our Privacy Policy, which is incorporated by reference.

2. Eligibility

You must be at least 18 years old and able to form a legally binding contract under the laws of your jurisdiction to use the Service. By using the Service, you represent that you meet these requirements.

If you're using the Service on behalf of a business or other entity, you represent that you have authority to bind that entity to these Terms.

3. CanvasCircle's role, we are a venue, not a party

CanvasCircle is a listing platform, not a marketplace operator, broker, escrow agent, payment processor, art authenticator, appraiser, or shipper. We provide infrastructure that lets sellers create listings, lets buyers post "In Search Of" requests, and lets users find each other. That's it.

We are not a party to any agreement, transaction, sale, or dispute between users. Specifically:

• We do not own, possess, examine, authenticate, appraise, or take custody of any artwork listed on the Service.
• We do not collect, hold, escrow, refund, charge back, or process any payment between users.
• We do not arrange, fulfill, ship, deliver, insure, or track any artwork.
• We do not verify the identity, location, or representations of any user beyond what users voluntarily provide on the Service.
• We do not guarantee that any listed artwork is authentic, accurately described, available, free of liens or claims, lawfully owned by the seller, or in the condition represented; we likewise do not guarantee that any "In Search Of" request is genuine, accurately stated, or backed by the budget represented.
• We do not guarantee that any user, seller or ISO buyer, will respond to inquiries, complete a transaction, ship as agreed, pay as agreed, or behave honestly.

Any agreement to buy, sell, ship, or pay for an artwork, whether initiated by a sale listing or by a buyer's "In Search Of" request, is solely between the buyer and the seller. CanvasCircle has no involvement, financial or otherwise, in those agreements.

4. Accounts and your responsibilities

You're responsible for:

• Keeping your password secret and your account secure.
• Every action taken under your account, whether by you or someone using your credentials.
• Providing accurate, current, and complete information in your profile and listings.
• Notifying us promptly if you suspect unauthorized use of your account.
• All taxes, duties, fees, licenses, and legal compliance arising from your use of the Service or your transactions with other users.

We may suspend, restrict, or terminate any account at our sole discretion, with or without notice, for any reason, including suspected violations of these Terms.

5. Listings, your obligations

"Listing" means any content you post that appears in the public catalog or in private moderation review, including artworks offered for sale and "In Search Of" (ISO) buyer requests. Posting any listing, sale or ISO, makes your display name, location (if provided), Facebook profile URL (if provided), and contact email publicly visible to anyone who views the listing.

CanvasCircle is a platform for collectors selling pieces from their own personal collections. Artists selling their own original work, dealers or galleries selling on behalf of others, and anyone consigning art for a third party are not permitted to list. Accounts violating this restriction may be suspended or banned, and their listings removed, at our sole discretion.

If you list an artwork for sale on CanvasCircle, you represent and warrant that:

• The artwork is part of your own personal collection, you are the current legal owner and you are not listing on behalf of another person, gallery, business, or estate.
• You are not the original artist of the piece.
• The artwork is genuine and accurately described, including artist, title, medium, dimensions, condition, edition, provenance (if claimed), and price.
• The images you upload are of the actual artwork you are selling, were taken by you (or you have rights to use them), and do not infringe anyone's copyright, trademark, publicity, or other rights.
• The sale will not violate any law, regulation, gallery agreement, artist contract, or third-party right.
• You will respond to inquiries in good faith, complete transactions honestly, and follow our published Selling Guidelines and Buying & Shipping Guidelines.

If you post an "In Search Of" request, you represent and warrant that:

• The request is genuine, you are actually looking to acquire the piece or category of artwork described, in good faith, at the budget indicated (if any).
• Any reference image you upload either was taken by you, is in the public domain, is provided under a license that permits this use, or is a low-resolution image used solely to identify the artwork you are seeking. You will not upload stock photos, watermarked images, gallery photos, or images you have been asked to take down.
• The request does not target an artwork you cannot lawfully acquire in your jurisdiction.
• You will respond to sellers who reach out in good faith and will not use ISO posts to harass, defraud, scrape contact details, or solicit unrelated business.

You are solely responsible for the content of your listings, including any inaccuracies. CanvasCircle has no obligation to review, edit, or moderate listings, but we may do so at our discretion. The fact that a listing is visible on the Service does not mean we have endorsed, verified, or approved it.

Profile content, "About" text and sales references

In addition to listings, CanvasCircle lets you publish two other kinds of content on your profile. The same accuracy and content rules above apply, plus the additional rules in this section.

About text. You may write an optional short blurb (up to 1,000 characters) describing yourself as a collector. About text is reviewed by the admin before going live and remains live until you submit a change or removal that an admin approves. You agree that:

• The content is accurate and is your own, it doesn't impersonate, defame, or misrepresent anyone, and isn't copied from a source you don't have the right to use.
• It contains no links or website addresses, no commercial promotions for off-platform activity, and no contact information beyond what you've already set in your profile fields.
• It contains no information you don't want publicly visible, once approved, the text is visible to anyone who visits your seller page or one of your listings.
• You may submit revisions or a removal request at any time; the admin will review.

Sales references. The Service lets you request that other users be listed as references on your profile, and lets other users request the same of you. By using this feature you agree that:

• References are two-party consent. You can only be listed as a reference for another user if you have explicitly accepted their request through the Service. You may revoke your consent at any time, after which your name and @handle are immediately removed from the requesting user's public profile.
• By requesting a reference, you are asking another user to publicly associate their identity with yours as someone willing to vouch for transactions involving you. The other user is free to accept or reject. If they accept, their display name and @handle appear publicly on your listings and seller page; this relationship is visible to anyone.
• By accepting a request, you are vouching that you have transacted (or are otherwise familiar) with the requesting user in a way you'd describe positively if a buyer asked. You are not guaranteeing any specific outcome of a transaction or the authenticity of any artwork; you are simply agreeing to be a point of contact for buyers seeking additional context on the seller.
• CanvasCircle does not guarantee that any reference is accurate, current, or impartial. References are user-supplied content, not platform endorsements.
• The Service caps each user at five (5) active reference relationships (pending + accepted combined) on the requesting side. There is no cap on how many users you may agree to be a reference for.
• Only Established Members may be requested or appear as references. Whether an account qualifies as an Established Member is at the admin's sole discretion.
• Abuse of the references feature (e.g., coordinated mutual references between related accounts, or vouching for users you have no genuine experience with) may result in suspension or banning of all involved accounts.

Ownership verification (optional)

CanvasCircle offers an optional, seller-initiated Ownership Verification feature. Submitting a verification is voluntary; you can list and sell without it. If you do submit, you agree to the rules below.

What you submit. A short video (no more than 30 seconds, up to 25 MB) that clearly shows the actual artwork being listed alongside a handwritten card displaying your CanvasCircle @handle and the date the video was filmed. The video must depict the same physical piece featured in the listing's photos.

What the badge means, and doesn't mean. When the admin approves your submission, an "Ownership Verified" badge appears on the listing. The badge confirms physical possession only, that you, on the date you filmed, physically had the artwork in your hands. It is not a guarantee of authenticity, provenance, condition, title, or the seller's legal right to sell. CanvasCircle is not an authenticator, appraiser, or escrow agent (see Section 3). Buyers should continue to perform their own due diligence regardless of badge status.

Review and decision. The admin reviews each submission and either approves or rejects it at the admin's sole discretion. Rejections may include a brief note visible only to you so you can resubmit if you'd like. Decisions are final and not subject to appeal beyond resubmitting a new video.

Storage and deletion of video bytes. Verification videos are stored in a private bucket that no public, anonymous, or third-party access can read. Only the admin generates short-lived signed URLs for review purposes. After review, the underlying video bytes are automatically deleted within approximately 24 hours. A non-reversible audit record of the submission, its decision (approved / rejected), the SHA-256 cryptographic fingerprint of the original video, submission and review timestamps, the reviewing admin's identifier, and any rejection notes, is retained indefinitely for fraud prevention, audit, and reuse-detection purposes. The fingerprint cannot be used to reconstruct the video.

"Sticky" verified state. Once a listing has been ownership-verified, the badge remains on that listing even if you later submit another video that is rejected. The badge does not transfer between listings, each listing is verified individually. The admin may revoke a previously granted badge at any time at the admin's sole discretion (for example, if subsequent evidence indicates the original submission was falsified, if a buyer reports that you refused to share the verification video on request, or for any rule violation). When the admin revokes, the seller is shown the reason in their portal and may submit a new verification video; that new submission is reviewed in the normal way.

Automatic revocation on material listing changes. If you edit a listing in a way that changes what the listing is about, the previously granted badge is automatically revoked by the platform, without admin involvement, the moment you save the change. The four fields that trigger automatic revocation are:

• Artist name
• Artwork title
• Artwork category (Unique/Original ↔ Limited Edition)
• The primary (cover) image on the listing

This is necessary because the original verification video showed the artwork as it existed when the listing was first verified. If any of those four fields change, the video no longer corresponds to what the listing actually offers, and the badge would mislead buyers. Edits to other fields, price, description, dimensions, medium, condition, status (Available/Pending/Sold), shipping, etc., do not affect the badge. After an automatic revocation, you can submit a fresh verification video reflecting the new state of the listing; admin review applies as normal. The seller is shown the specific field that triggered the revocation in their portal so the change can be understood and (if desired) re-verified.

Honesty and prohibited behavior. By submitting a verification video you represent and warrant that:

• The video depicts the actual artwork in the listing, in your physical possession, on or before the filming date shown on the handwritten card.
• The video was filmed by you (or by a person filming you with the artwork), it is not a reused video from another submission, another seller, or sourced from the internet.
• The handwritten card was prepared by you specifically for this submission and accurately shows your current CanvasCircle @handle and a true filming date.
• You have not used AI generation, image manipulation, deepfake, or other synthetic media techniques to fabricate the artwork's presence in the video.

Submitting a falsified, reused, AI-generated, edited, or otherwise misleading verification video is a serious violation of these Terms. Detection results, including any future match against the retained SHA-256 fingerprints, may result in immediate revocation of any verified badges on your account, suspension or permanent banning of your account, removal of your listings, and reporting to law enforcement where the conduct may constitute fraud. CanvasCircle has no obligation to detect every falsified submission, and the absence of detection is not a representation that any video is genuine.

No liability for the badge. Notwithstanding any other provision of these Terms, CanvasCircle makes no representation or warranty about the accuracy of any Ownership Verified badge and disclaims all liability arising from a buyer's reliance on a badge. The badge is an informational signal generated by a manual admin review of a brief video, not a forensic certification. Disputes arising from a transaction in which an Ownership Verified badge was displayed remain governed by Sections 7 and 8 above, they are between buyer and seller, and CanvasCircle is not a party to them.

Established Member status

Some users have an "Established Member" badge on their seller page and listings. There are two paths to this status, and the resulting badge and privileges are identical regardless of which path the user took.

Path 1, Automatic promotion. The platform automatically promotes a user to Established Member when their account simultaneously meets both of the following thresholds:

• Four (4) or more currently-active sale listings on the account displaying the Ownership Verified badge.
• Three (3) or more currently-accepted Sales References, where the user is the seller being vouched for and the vouching parties are themselves Established Members.

When both thresholds are met simultaneously, the account is automatically marked Established. There is no application step. Once promoted, the status persists even if the count of verified listings or accepted references later drops below the thresholds, subject to manual revocation by CanvasCircle.

Path 2, Direct admin promotion. CanvasCircle (the admin) may grant Established Member status directly to a user who has not met the automatic criteria, at the admin's sole discretion. This path is used for, among other things, well-known collectors with established off-platform reputations, the platform's initial seed cohort of trusted users (joined before there were enough Established Members in the network to vouch for them), or any other situation where the admin has independent grounds to confer the status. Path 2 grants are "locked", the automatic promotion logic will not later override the admin's decision unless the admin explicitly releases the lock. A Path 2 grant confers exactly the same status as a Path 1 promotion; there is no second-class tier.

Privileges granted by Established Member status (either path):

• Listings and edits to listings are published without per-change admin moderation review.
• The active-sale-listing cap is lifted. Non-Established Members are limited to ten (10) active sale listings at a time, where "active" means a listing whose status is available, pending, or not renewed. Sold and delisted listings do not count toward the cap. ISO posts are not capped for any user. Established Members have no listing limit.
• Other users may request you as a Sales Reference. (Non-Established users may request Established users as their reference but cannot themselves be requested as references.)
• A public "Established Member" indicator displayed to signed-in viewers on your seller page and listings.
• Inclusion in the catalog's "Established Members" filter visible to signed-in viewers.

Admin discretion to revoke. CanvasCircle (the admin) retains sole discretion to revoke Established Member status from any account, whether the status was acquired via Path 1 or Path 2, at any time, for rule violations, deceptive conduct, abuse of platform features, or any other behavior the admin deems incompatible with the status. A revocation will lock the account from future automatic re-promotion until the admin explicitly releases that lock. Manual grants and revocations are not appealable beyond direct correspondence with the admin.

No vested right. Established Member status is a courtesy designation, not a contractual right or property interest. You acknowledge that the criteria, the privileges, and the policy itself may change at any time, and that CanvasCircle may demote any Established Member without prior notice in connection with rule violations or platform-policy changes. CanvasCircle disclaims any liability arising from the grant, denial, or revocation of Established Member status.

6. Prohibited content and conduct

You may not use the Service to:

• List counterfeit, stolen, or fraudulently described artworks.
• Upload images you don't have the right to use, including stock photos, gallery photos, or other people's listings.
• Misrepresent yourself, your location, an artwork, an artist, an edition, or any material fact.
• Sell items you cannot legally sell in your jurisdiction or the buyer's, including items in violation of artist resale restrictions, embargoes, or sanctions.
• Harass, threaten, defame, or harm other users.
• Attempt to reach buyers or sellers off-platform to evade our policies, fees (currently none), or moderation.
• Use the Service to launder money, evade taxes, or facilitate any illegal activity.
• Scrape, copy, mirror, or republish the Service or its data without our written permission.
• Probe, scan, attack, overwhelm, or interfere with the Service's infrastructure or security.
• Upload viruses, malware, or any code intended to disrupt or compromise the Service or other users.
• Use bots, automated tools, or scripts to interact with the Service in ways not permitted by us.

The "Email Seller" inquiry form, acceptable use

The "Email Seller" button on each listing lets signed-in users send a message to the seller about that listing. The first message is recorded by CanvasCircle and delivered to the seller via our email provider with a Reply-To header pointing back to your contact email; the seller's reply (and every message after that) goes directly between the two parties' email accounts and is not stored or seen by us. See our Privacy Policy for the full data-flow.

When using the inquiry form, you agree that:

• The message is a good-faith communication about the specific listing, a question, an offer, a request for more photos, an introduction, or a related on-platform discussion.
• You will not use the form to send unsolicited commercial messages, advertising, link spam, MLM recruitment, donation requests, or any solicitation unrelated to the listing you're messaging about.
• You will not use the form to harass, threaten, defame, intimidate, stalk, or impersonate anyone.
• You will not use the form to phish for credentials, payment details, or other sensitive information; to redirect the recipient to off-platform deals designed to evade our rules; or to ask the seller to bypass platform safeguards like Ownership Verification or References.
• You will not impersonate CanvasCircle, suggest that your message is sent on behalf of the admin or the platform, or otherwise mislead the recipient about who you are.
• You will respect a clear "no thank you" or "please stop messaging me" response from a seller. Continuing to message a seller through the form (or via the seller's email obtained from the form) after such a response is harassment under these Terms.
• You will not send the same or substantially similar message to multiple sellers in rapid succession (bulk outreach).
• The contact email you provide for replies is your real, working email address that the seller may use to respond to you.

Rate limit. To deter abuse, CanvasCircle limits how many inquiry messages a single account can send per hour (currently five). Hitting the cap means waiting; persistent attempts to exceed it, automate sends, or otherwise circumvent the limit may result in account suspension. The cap is subject to change without notice and is not a guarantee of any particular delivery volume.

Audit log and admin visibility. Every inquiry sent through the form is stored in an internal audit log used to investigate spam complaints, harassment reports, and similar abuse. The admin can read the full message body, sender, recipient, and timestamp at any time. Recipients can dismiss messages from their portal view, but the underlying record remains in the audit log. By using the form, you acknowledge and consent to this storage and admin access.

Violations of this Section 6, including misuse of the inquiry form, may result in immediate removal of the offending content, suspension or termination of your account, and, where appropriate, referral to law enforcement.

We may remove any listing or content, suspend or ban any user, and report illegal activity to law enforcement at our sole discretion.

7. Transactions, payments, and shipping

All transactions are directly between buyer and seller, whether the transaction was initiated by a sale listing or by a buyer's "In Search Of" request that a seller responded to. You agree that:

• You will negotiate, pay, ship, receive, and resolve any issues directly with the other party.
• Payment will be made through whatever method the parties agree on (commonly PayPal or Venmo). CanvasCircle does not handle payments, hold funds, or facilitate refunds.
• Shipping, customs, insurance, taxes, and delivery are the sole responsibility of the seller and buyer as they agree between themselves.
• You are responsible for understanding and complying with consumer-protection, tax, import/export, and other laws applicable to your transaction.

Our published Buying, Shipping, and Selling Guidelines are recommendations only. Following them does not create any guarantee or obligation on our part.

8. Disputes between users

If you have a dispute with another user, for example, a buyer claims an artwork was misrepresented, a seller claims a buyer didn't pay, or someone claims a shipment never arrived, that dispute is between you and the other user. CanvasCircle is not a mediator, arbitrator, decision-maker, refund issuer, or financial backstop.

You release CanvasCircle, its operators, employees, contractors, and agents from any claims, demands, damages, and liability of every kind and nature, known and unknown, arising out of or in any way connected with such disputes. If you are a California resident, you waive California Civil Code §1542, which says: "A general release does not extend to claims that the creditor or releasing party does not know or suspect to exist in his or her favor at the time of executing the release and that, if known by him or her, would have materially affected his or her settlement with the debtor or released party."

You may, of course, pursue your remedies against the other user under applicable law. Typical recourse for transactional issues includes the protections offered by the payment platform you used (e.g. PayPal Goods & Services, Venmo Goods & Services), small-claims court in the seller's jurisdiction, and third-party authentication services for authenticity claims.

Our published Dispute Policy describes the full breakdown of what CanvasCircle will and will not mediate, including the operational reporting and review processes. The Dispute Policy is incorporated into these Terms by reference (see § 14).

9. Fees

The Service is currently free to use. We do not charge listing fees, commission, success fees, transaction fees, or subscription fees. We reserve the right to introduce fees in the future, with reasonable advance notice via the Service or email.

10. Intellectual property and DMCA

Our content

The CanvasCircle name, logo, design, code, and text on the Service (other than user-submitted listings) are owned by us or our licensors and are protected by copyright, trademark, and other laws. You may not copy, modify, or republish them without our written permission.

Your content

You retain ownership of the listings, photos, descriptions, and other content you upload ("Your Content"). By uploading Your Content, you grant CanvasCircle a worldwide, non-exclusive, royalty-free, sublicensable license to host, display, reproduce, distribute, and adapt Your Content for the purpose of operating, promoting, and improving the Service. This license ends when you remove Your Content from the Service, except where it has already been shared with other users or where retention is required by law.

You represent that you have all rights necessary to grant this license and that Your Content does not infringe any third party's rights.

Copyright complaints (DMCA)

If you believe content on the Service infringes your copyright, send a notice to our designated DMCA agent that contains: (a) your physical or electronic signature; (b) identification of the work claimed to be infringed; (c) identification of the allegedly infringing material and where it is on the Service (URL); (d) your contact information; (e) a statement that you have a good-faith belief that the use is not authorized; and (f) a statement under penalty of perjury that the information is accurate and that you are authorized to act on the copyright owner's behalf.

Send notices to: dmca@canvascircle.art with the subject line "DMCA Notice." We will remove allegedly infringing material in accordance with the DMCA and may terminate accounts of repeat infringers.

11. Disclaimer of warranties

THE SERVICE IS PROVIDED "AS IS" AND "AS AVAILABLE," WITHOUT WARRANTY OF ANY KIND, EXPRESS OR IMPLIED. TO THE MAXIMUM EXTENT PERMITTED BY LAW, CANVASCIRCLE DISCLAIMS ALL WARRANTIES, INCLUDING IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, TITLE, AND NON-INFRINGEMENT.

WITHOUT LIMITING THE FOREGOING, CANVASCIRCLE MAKES NO REPRESENTATION OR WARRANTY THAT (A) THE SERVICE WILL BE UNINTERRUPTED, SECURE, OR ERROR-FREE; (B) ANY LISTING IS ACCURATE, AUTHENTIC, COMPLETE, OR LAWFUL; (C) ANY USER IS WHO THEY CLAIM TO BE; (D) ANY TRANSACTION WILL BE COMPLETED OR SATISFACTORY; OR (E) ANY DEFECTS WILL BE CORRECTED.

Seller analytics

CanvasCircle provides sellers with informal engagement analytics on their own listings, daily counts of views, saves, and inquiries, plus a record of price changes. These analytics are provided as a courtesy and are subject to the same "as is, as available" disclaimer above. Specifically, you acknowledge that:

• Counts may be inaccurate or delayed due to bot traffic, view-tracker failures, caching, network errors, ad-blockers, browser settings, or platform maintenance, among other factors outside our control.
• The analytics chart may be temporarily unavailable, partially populated, or removed entirely at our discretion at any time.
• Engagement counts do not predict, promise, or imply that any specific number of buyers will reach out, that any listing will sell, that any inquiry will lead to a transaction, or that any particular price will achieve any particular result.
• Vertical markers indicating price changes reflect the platform's best-available record but are not a substitute for your own records.
• We may change the methodology, time windows, included data sources, default filters, or visual presentation of analytics at any time without notice.

You agree that no business or pricing decision you make should rely solely on CanvasCircle's analytics, and that CanvasCircle is not liable for any loss, missed sale, mispricing, or other harm arising from any inaccuracy, unavailability, or change in the analytics feature.

Offers ("Make an Offer" feature)

Offers are non-binding negotiation messages, not contracts. When a buyer submits an offer on a listing through the "Offer" button, and when a seller accepts, counters, or declines that offer, no contract is formed, no payment is processed, and no transfer of ownership occurs. The platform serves only as a structured way for two parties to communicate price terms; the actual transaction (payment, delivery, transfer of ownership) happens entirely off-platform between the buyer and the seller, subject to the same direct buyer-seller responsibility framework described elsewhere in these Terms.

Specifically, you acknowledge that:

• An accepted offer creates no legal obligation on either party to complete the transaction. Either side may withdraw before payment is exchanged, for any reason or none.
• CanvasCircle does not verify, hold, or release funds, and does not act as an escrow agent or payment processor for any offer.
• The offer status surfaces shown to either party (pending, accepted, countered, declined, expired, withdrawn) reflect the platform's record of communications, not enforceable legal states.
• Sellers may configure a private per-listing auto-reject floor that automatically declines offers below the configured amount. When the floor triggers, the offer is not delivered to the seller and the seller is not notified that an attempt was made. The buyer sees an inline error message at submit time stating that their offer was automatically declined because it is below the seller's minimum for the listing, that the seller was not notified, and that they may submit a higher amount to try again. The actual floor amount is not disclosed to the buyer at any point. Sellers acknowledge that the floor is a courtesy convenience and not a guarantee of any particular response time, decision, or filter accuracy.
• The optional note field attached to each offer is limited to 500 characters and may not contain external links or contact information. CanvasCircle may remove, redact, or refuse to deliver notes that violate these rules without notice.
• Pending offers automatically expire after seven days of inactivity. Expiration is non-recoverable; the offering party must submit a new offer to re-engage.
• CanvasCircle may, at its discretion, hide, expire, remove, or restrict access to the offer feature on any listing, account, or platform-wide, at any time without notice.
• CanvasCircle may also (using the same push-notification infrastructure described below) send "saver nudge" alerts to users who have saved the same listing when a new offer comes in, to alert them that interest is building. These nudges never reveal the offer amount or the proposing buyer's identity.

You agree that no business, pricing, or purchasing decision you make should rely solely on the offer status shown in the platform, and that CanvasCircle is not liable for any loss, missed sale, missed purchase, mispricing, dispute, or other harm arising from any acceptance, decline, counter, expiration, withdrawal, auto-rejection, or non-delivery of an offer.

Collections (personal catalog of owned pieces)

The "Collection" feature is a display-only catalog of pieces you say you own. Collections are not listings, are not for sale, and create no offer to sell or transact. CanvasCircle does not authenticate, appraise, insure, or take custody of any piece appearing in any Collection, and does not verify that you in fact own a piece you have listed in your Collection. The presence of a piece in your Collection is a statement you are making to other users; it is not a verification by CanvasCircle.

By adding a piece to your Collection, by toggling your Collection to public, or by leaving an existing piece set to publicly visible, you acknowledge and agree that:

• You confirm you own the physical piece you are adding and that you have the right to display the photograph you have uploaded for it. CanvasCircle may remove items it reasonably believes are not owned by the user or that infringe a third party's rights.
• Each Collection item has a per-item public/private toggle. Setting an item to private hides it from your public Collection page but does not remove it from CanvasCircle's records. Items marked private may still appear in aggregate community-level signals (for example, the "N collectors in the community own a matching piece" count and "In Search Of" match notifications described below); your identity is not revealed by those signals.
• Going public with your Collection requires Established Member status. If your status changes (for any reason, including administrative action), your Collection will be hidden from public view automatically until the status is restored, and CanvasCircle has no obligation to notify you of that change in visibility.
• The optional "Story" field on each Collection item, and the optional "About my Collection" blurb, are subject to the same content rules described in Section 6 and to additional scrubbing for prices, sale solicitations, contact info, and external links. CanvasCircle may remove or refuse to publish any text it determines violates these rules without notice.
• "Appraised value", "what you paid", and "private notes" fields on each item are not displayed publicly anywhere on the platform, are not used by any matching algorithm, and are not visible to other users or to CanvasCircle administrators in routine operations. They are stored for your personal record-keeping. CanvasCircle does not warrant the confidentiality, integrity, or availability of any of these fields and is not liable for any loss arising from their disclosure, corruption, or unavailability.
• You may flip a sale listing into "in Collection" state and back to "Available" freely. Ownership verification badges previously earned on that listing remain attached across flips, but verification automatically revokes if you change the artist, title, medium, or category of the piece (see Section 5, "Ownership verification"). Flipping a Collection item out to a new sale listing does not transfer any verification; new sale listings begin without a verification badge and may be subject to the per-listing verification requirements applicable to non-Established sellers.
• When another user posts an "In Search Of" listing whose artist or title matches a piece in your Collection (including items marked private and including sale listings you have flipped to in-Collection state), CanvasCircle may send you a push notification telling you a match has occurred and may include the matching piece's artist and title in the notification body. The other user is shown only an aggregate count, not your identity. You may suppress these notifications by disabling push permission in your browser or by removing the matching piece from your Collection.
• Automated image moderation on upload. Every image you upload to your Collection is scanned by an automated content-moderation service (currently Sightengine) before it is written to CanvasCircle's storage. The scan produces probability scores across categories including explicit sexual content, nudity, weapons, violence, drugs, and hate symbols. CanvasCircle compares those scores to internal thresholds tuned for an art platform: high tolerance for artistic nudity, weapons depicted in art, and similar art-context content; low tolerance for pornography, gore, hate symbols, and other illegal content. Uploads that exceed the strict thresholds are refused outright; the bytes are not stored. Uploads that fall into the middle band are accepted but held back from public surfaces until the administrator reviews them. CanvasCircle reserves the right to change moderation providers, categories, thresholds, and review timelines at any time without notice. The scan service receives the image bytes for the duration of the scan; we do not control what they retain on their side beyond their own published policy. Do not upload anything you would not be comfortable having scanned this way.
• Administrator audit and removal. The per-item public/private toggle and the profile-level "Collection is public" boolean control visibility to other users; they do NOT exclude CanvasCircle's administrator from viewing your Collection. CanvasCircle's administrator may review every Collection item, including items marked private and items inside Collections set to private, for purposes of detecting Terms of Use violations (prohibited content, copyrighted material you don't own, harassment in story or about text, content unsafe for minors, or anything else that would violate our content rules if it were public). The administrator may remove any Collection item at the administrator's sole discretion if the item or its associated text appears to violate these Terms; the underlying image file is also removed from CanvasCircle's storage on removal. When the administrator removes a Collection item, the owner sees a dismissable banner on the Collection tab of their portal the next time they sign in, showing the piece's artist + title and the administrator's reason for the removal. CanvasCircle may retain a backup copy of the removed image for forensic and audit purposes for an indefinite period; that backup is not displayed anywhere on the platform and is accessible only to the administrator. The administrator's right to audit private Collection content does NOT extend to your private fields (private notes, appraised value, what you paid), which remain administratively unviewable in routine operations per the bullet above.
• CanvasCircle may at any time, and at its sole discretion, add or remove fields, change matching behavior, change the public/private surface, change which third parties may see what fields, or discontinue the Collection feature entirely. CanvasCircle is not obligated to preserve, export, or migrate your Collection data in any particular format.

You agree that the presence of any piece in any user's Collection, public or private, is not a representation or warranty by CanvasCircle that the user owns the piece, that the piece is authentic, that the user's stated provenance is accurate, or that the piece is or is not available for purchase. CanvasCircle is not liable for any loss, missed opportunity, mistaken identification, mistaken authentication, mistaken value, mistaken match, undelivered match, missed match, or dispute arising from any piece appearing or not appearing in any Collection, or from any Collection field's value or visibility.

Push notifications

If you opt in to push notifications on a device, CanvasCircle will attempt to deliver notifications for events you've enabled (currently: buyer-to-seller inquiries on your listings). These notifications are delivered through third-party push services (Apple's APNs for iPhone/iPad/Mac, Google's FCM for Android and Chrome, Mozilla autopush for Firefox), and their delivery is subject to factors outside our control. You acknowledge that:

• Notifications may be delayed, throttled, batched, deduplicated, or dropped entirely by the operating system, the push service, or your network, including (without limitation) due to your device's Focus / Do Not Disturb mode, low-power mode, screen lock state, app-suspension policies, full notification queues, or temporary outages of the push service.
• Notifications may arrive seconds or minutes after the triggering event, or not at all. CanvasCircle does not guarantee any delivery latency.
• Notifications may stop arriving entirely if you uninstall the CanvasCircle PWA, clear site data, revoke notification permission in your browser, or if the push service expires your device subscription. We attempt to detect expired subscriptions and prune them automatically, but you may need to re-enable notifications by tapping Enable in your portal.
• The body and title of each notification are encrypted in transit; the push services see only routing metadata (timing, recipient endpoint). The decrypted notification content is displayed by your device's operating system, subject to its own privacy and lock-screen settings.
• You should not rely solely on push notifications for time-sensitive decisions. Each inquiry that triggers a push also sends an email to your contact address and appears in the Inquiries tab on your portal, those redundant channels are the source of truth.
• We may add or remove notification event types, adjust delivery frequency, rate-limit pushes to prevent abuse, change which third-party push services we use, or discontinue the feature entirely at our discretion.

CanvasCircle is not liable for any loss, missed sale, missed opportunity, or other harm arising from a notification that was delayed, suppressed, undelivered, or not enabled.

YOU USE THE SERVICE AT YOUR SOLE RISK.

12. Limitation of liability

TO THE MAXIMUM EXTENT PERMITTED BY LAW, IN NO EVENT WILL CANVASCIRCLE OR ITS OPERATORS, EMPLOYEES, CONTRACTORS, AGENTS, OR LICENSORS BE LIABLE TO YOU FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, EXEMPLARY, OR PUNITIVE DAMAGES, OR FOR LOST PROFITS, LOST DATA, BUSINESS INTERRUPTION, OR LOSS OF GOODWILL, ARISING OUT OF OR RELATED TO THE SERVICE OR THESE TERMS, WHETHER BASED IN CONTRACT, TORT, NEGLIGENCE, STRICT LIABILITY, OR OTHERWISE, EVEN IF CANVASCIRCLE HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES.

OUR TOTAL CUMULATIVE LIABILITY TO YOU FOR ALL CLAIMS RELATED TO THE SERVICE WILL NOT EXCEED THE GREATER OF (A) THE AMOUNT YOU PAID US IN THE TWELVE (12) MONTHS BEFORE THE EVENT GIVING RISE TO LIABILITY, OR (B) ONE HUNDRED U.S. DOLLARS ($100). BECAUSE THE SERVICE IS CURRENTLY FREE, AMOUNTS PAID UNDER (A) WILL TYPICALLY BE ZERO.

Some jurisdictions do not allow the exclusion or limitation of certain damages, so some of the above may not apply to you. In that case, our liability will be limited to the maximum extent permitted by law.

13. Indemnification

You agree to defend, indemnify, and hold harmless CanvasCircle and its operators, employees, contractors, agents, and licensors from and against any claims, demands, damages, losses, liabilities, costs, and expenses (including reasonable attorneys' fees) arising out of or related to: (a) your use of the Service; (b) Your Content; (c) your violation of these Terms; (d) your violation of any law or third-party right; or (e) any transaction or dispute between you and another user.

We reserve the right to assume the exclusive defense and control of any matter otherwise subject to indemnification by you, in which case you will cooperate with us in asserting any available defenses.

14. Enforcement, suspension, and termination

14.1 Your right to close your account

You may close your account at any time by emailing us at admin@canvascircle.art.

14.2 Our enforcement rights

CanvasCircle may suspend, terminate, restrict, or remove any account, listing, content, or feature access at any time, with or without notice, for any reason or no reason, including but not limited to violations of these Terms, the Guidelines, or the Dispute Policy. Nothing in this section creates an obligation on CanvasCircle to take any specific enforcement action in any specific case.

14.3 Dispute Policy incorporated by reference

Account-level actions, including listing rejection, account suspension, and account termination, are taken under the rubric documented in our Dispute Policy. The Dispute Policy is incorporated into these Terms by reference and forms part of the binding agreement between you and CanvasCircle. The Dispute Policy describes:

• What CanvasCircle does and does not mediate between users
• What conduct results in account-level action
• The reporting, evaluation, and appeal processes
• The platform's published fairness commitments (including the 24-hour cooling-off practice, the audit trail, and the evidence-based evaluation standard)

CanvasCircle is a listing platform, not a marketplace, escrow, or arbiter. We do not mediate buyer-seller transaction disputes. Your recourse for transactional issues is the payment platform you used (e.g. PayPal Goods & Services, Venmo Goods & Services) or other applicable third parties. See the Transaction dispute recourse section of the Dispute Policy for details.

14.4 Updates to the Dispute Policy

CanvasCircle may update the Dispute Policy from time to time as the platform learns from real cases. The current version is whatever is published at https://canvascircle.art/dispute-policy.html. Material changes are dated and announced through the Service or by email. Your continued use of the Service after Dispute Policy updates take effect constitutes acceptance of the updated policy.

14.5 Appeals

If your account is suspended, terminated, or has a listing removed and you believe the action was applied incorrectly, you may appeal once per decision in accordance with the Appeals section of the Dispute Policy. Appeals during active suspensions do not pause the suspension period unless the appeal results in reversal.

14.6 Survival

Sections of these Terms that by their nature should survive termination will survive, including ownership provisions, warranty disclaimers, indemnification, limitation of liability, dispute resolution, and miscellaneous provisions.

15. Changes to these terms

We may update these Terms from time to time. When we do, we'll update the "Effective date" at the top and, for material changes, give reasonable notice through the Service or email. Your continued use of the Service after changes take effect means you accept the updated Terms. If you don't accept them, stop using the Service and close your account.

16. Governing law and disputes with us

These Terms and any dispute between you and CanvasCircle are governed by the laws of the State of New Jersey, without regard to conflict-of-laws rules. You and CanvasCircle agree that any lawsuit between us must be brought exclusively in the state or federal courts located in Middlesex County, New Jersey, and you consent to the personal jurisdiction of those courts.

Nothing in this section limits either party's right to seek injunctive or other equitable relief in any court of competent jurisdiction to protect its intellectual property or confidential information.

If any provision of these Terms is held unenforceable, the remaining provisions will remain in full force. Our failure to enforce any right is not a waiver. These Terms are the entire agreement between you and us regarding the Service.

17. Contact

Questions about these Terms? Email admin@canvascircle.art.